How to Know Usps Code if You Lose the Role

365 Separation

365.1 Administrative Considerations

365.xi Definition

Separations are personnel actions that effect in taking the employee off the rolls of the Postal Service.

365.12 Constructive Appointment of Separation

The effective date of separation is the last day the employee is carried on the rolls.

365.xiii Standard Terminology

A separation from the service must be identified by the prescribed term. Care must be taken to utilise the term advisable to the case, (eastward.k., death, removal, resignation). Standard procedures and terminology must be used in preparing personnel activeness forms.

365.fourteen Discover to Federal Employee About Unemployment Insurance

Meet 550.

365.2 Separations - Voluntary

365.21 Resignation

365.211 Definition of Resignation

Resignation is a separation at the employee'due south discretion. Resignations must exist accepted and are binding in one case submitted. Still, employees are permitted to withdraw their resignation request provided the request to withdraw is made earlier shut of business concern on the effective date of the resignation.

365.212 To Avoid Separation for Cause

If an employee submits a resignation later on having been notified, either orally or in writing, that an agin activeness has been proposed for removal, change to lower grade, or interruption for reasons furnished him or her, the resignation must be accepted. A resignation must also be accepted if an employee receives a written notice of decision to separate the employee for reasons given in a find of decision.

365.213 Because of Affliction

The post-obit policies apply in cases of resignation caused by illness:

1. 5 Years or More of Service. Employees covered by the Ceremonious Service Retirement System with 5 or more than years of civilian service who resign considering of illness must be advised of their eligibility to apply for a inability retirement.
2. 18 Months or More than of Service. Employees covered by the Federal Employees Retirement System with eighteen months or more of creditable civilian service must be advised of their eligibility to utilize for a inability retirement.
3. Less Than 18 Months of Service. Employees covered by the Federal Employees Retirement Organisation who have less than 18 months of creditable civilian service must furnish medical evidence supporting their claim to the installation head at the time of separation if their seniority on reinstatement is to be restored. The being of such evidence should be annotated on the separation PS Form 50. The evidence itself is forwarded to the advisable Mail service medical official for retention.

365.214 To Perform Military machine Service

If a career or non-career employee seeks to resign postal employment to perform military service and does not intend to return to the Postal Service, he or she must be notified of the effect this will have on his or her restoration rights and benefits. Therefore, just Man Resource can accept and authorize processing of a resignation for war machine service (meet EL-312 772.3).

365.215 Observe and Acceptance

The post-obit policies apply regarding notice and acceptance of resignations:

1. Written Resignation. Resignations should exist submitted in writing. The employee specifies the reason and effective date. When possible, written discover of resignation must be given at least two weeks earlier the anticipated terminal day of work.
2. Oral Resignation. If employees decline to submit written resignations, their oral resignations must be accepted, preferably in the presence of witnesses. The supervisor or other official who receives an oral resignation records the engagement received, the reason given, the constructive appointment, and the names of whatsoever witnesses. This record, signed by the supervisor, is placed in the employee'south official personnel folder as a permanent tape.
3. Reason for Resignation. The reason for a resignation should be conspicuously stated in either a written or oral resignation. If the employee fails to requite a reason for resignation, the supervisor enters the reason she or he believes the employee resigned. Meet 365.214 when the reason for resignation is to perform military service.
4. Effective Engagement. When the employee sets an effective engagement of resignation to include a period of unapproved leave, the unauthorized absence may exist charged to either earned annual go out or LWOP at the discretion of the appointing official. The employee is informed of the determination and given an opportunity to modify the effective date. If the employee is resigning in lieu of an involuntary separation, he or she may non set up an constructive date for resignation that will occur subsequently the effective date for the involuntary separation.

365.22 Separation–Transfer

365.221 Definition

Separation-transfer is an action by which career employees are taken off the rolls of a postal installation to permit their appointments to positions in other federal agencies without a break in service.

Contact Human Resources earlier processing a separation-transfer for an employee on war machine service. If the employee does not return to duty with the Postal Service, he or she has not been reemployed and is not eligible for transfer.

365.222 Constructive Date

An employee who notifies the appointing officials of a awaiting separation–transfer may be carried in an annual leave (or nonpay, if no almanac leave is available) status between the final workday in the postal installation and the entrance on duty in the other agency. No activity is taken until notice of employment has been received from the gaining agency. The personnel activity form is then prepared constructive equally of the close of business the day before the employee'southward entrance–on–duty date at the new activity.

365.223 Replying to Requests for Suitability Information

When another government agency requests information on the suitability of an employee transferring from the Post, relevant information contained in Mail service records is furnished to safeguard its confidential nature and to protect confidential sources.

365.23 Separation, Retirement

Come across 550 and 580.

365.three Separations - Involuntary

365.31 Removal

365.311 Definition

Removal is an activity involuntarily separating an employee, other than an employee serving under a temporary date or a career employee who has not completed the applicable probationary catamenia, for cause.

365.312 Effective Appointment

The effective date is the engagement designated by the official making the decision, but is not before the expiration of the required time limit for the discover menses.

365.32 Separation–Disqualification

365.321 Applicability

This blazon of separation applies only to employees who have not completed their probationary period.

365.322 Reasons for Action

Separation–disqualification is an activity that results from the failure to meet conditions specified at the time of date (such every bit failure to authorize by carry or chapters during the probationary period). It may also outcome from information that, if known at the time of appointment, would have butterfingers the employee for the date.

365.323 Probationary Catamenia

Separation–disqualification must be effected during the probationary menstruation. Action is initiated at whatever fourth dimension in the probationary period when it becomes apparent that the employee lacks chapters for efficient service.

365.324 Who Initiates Action

Supervisors may recommend separation–disqualification, but such recommendations must exist referred for decision to the official having potency to take the action.

365.325 Procedure in Separating

If an appointing official decides to cease an employee who is serving a probationary period due to conditions arising prior to date, or considering piece of work performance or conduct during this menses fails to demonstrate qualification for continued postal employment, the employee's services are terminated past notifying the employee in writing as to why he or she is being terminated and the effective date of the activity. The written find of termination must at a minimum consist of the appointing official's conclusions well-nigh the inadequacies of performance or comport.

365.326 Effective Engagement

The effective date of separation must be before the end of the probationary period and must non be retroactive.

365.33 Termination or Separation of Non-Career Employees

An employee serving under a temporary appointment may exist separated at whatever time later detect in writing. In determining the proper activeness for a particular case, the following criteria are used:

1. Termination, expiration of date, is the term used to split up an employee who has reached the end of his or her term or whose services are no longer required.
2. Separation is the term used when describing the discontinuance of the service of a non-career employee considering of unsatisfactory performance that warrants termination from the Postal service.

365.34 Separation–Inability

365.341 Definition

Separation-disability is a term used to indicate the separation of an employee other than a not-career or a probationary employee whose medical condition renders the employee unable to perform the duties of the position and who is ineligible for disability retirement.

365.342 Applicability

1. At the expiration of ane yr of continuous absenteeism without pay, an employee who has been absent-minded because of affliction may be separated for disability. This action is not mandatory, however, and if there is reason to believe the employee will recover within a reasonable length of time across the i–year period, the employee may be granted boosted leave in 30–day periods, non to exceed 90 days. If the employee's condition indicates that LWOP beyond that period is necessary incident to full recovery, the postal official must submit a comprehensive report to the surface area manager of Human Resource with advisable recommendation and retain the employee on the rolls pending a decision.
2. An employee covered under USERRA who is hospitalized or convalescing due to a service-continued inability is required to return to work once recovered. The recovery period may not exceed two years (come across EL-312 773(d)). Before whatsoever employee covered nether USERRA can be separated for inability, the requesting postal official must submit a comprehensive report through the proper channels to the manager of Human Resources (Expanse), with appropriate recommendations. The employee must be retained on the rolls of the Postal Service pending a decision.
3. If an employee on the rolls of the Function of Workers' Compensation Programs (OWCP) is unable to return to work at the end of the initial 1–year flow of LWOP, the LWOP may be extended for successive additional periods of upwardly to half-dozen months each. Extensions are granted only if information technology appears likely that the employee will be able to return to piece of work within the period of the extension. If it does not appear likely that the employee will exist able to return to work during the period, the employee, upon approval of the expanse managing director of Human Resources (Area), is separated subject to reemployment rights.
4. Before any employee on the rolls of the OWCP tin be separated, the requesting postal official must submit a comprehensive written report through channels to the manager of Homo Resources (Area), with appropriate recommendations. The employee must be retained on the rolls of the Postal service pending a determination.
5. If the manager of Human Resources (Area) approves the request, and if the employee has sufficient service for entitlement to retirement, the employee is non separated until given an opportunity to retire. For involuntary separation, the notice and appeal procedures outlined in 650 or the applicable collective bargaining agreement, whichever is appropriate, is followed.
6. An employee who is eligible for disability retirement just chooses non to apply is not separated for disability until a complete medical written report has been received and the employee has received retirement counseling.
7. An employee who is eligible for disability retirement is non separated for mental disability. Rather, the appointing official files an application for disability retirement on the employee's behalf provided the requirements are met (come across 568 and 588).

365.343 Notice to Employee

No employees who have completed their probationary period are separated for disability until given a find in writing of the proposed action and an opportunity to respond in accordance with advisable agin action procedures. Employees eligible for inability retirement are advised and notified that unless they file application for disability retirement within 1 year of separation their rights will lapse.

365.344 Constructive Date

Separation–disability is constructive on the engagement determined by the Human being Resource official or on the engagement authoritative notice is received in the case of legal incompetence. If unused sick go out remains to the employee's credit, the effective engagement may be extended to permit payment for the unused sick leave. If an annuity is involved, an employee may wish to evaluate an before annuity payment against the unused sick leave. Separations for inability may not be effected retroactively or before the date of expiration of the time specified in the find.

365.35 Separation, Reduction in Force

The Post procedure for effecting reductions in force parallels the OPM procedure. The Postal Service attempts to make personnel adjustments by various administrative deportment other than RIF. If these actions are non adequate, however, and RIF appears to be appropriate, prior approval for such action must be obtained, through channels of communication, from the vice president of Employee Resource Management.

365.36 Death

365.361 Proof of Death

No action is taken to process the separation until credible evidence of death is received. Testify of death is filed in the deceased employee'southward official personnel folder. The time and date of a postmaster's death should exist reported immediately to the vice president of Area Operations and the vice president of Employee Resource Direction.

365.362 Constructive Date

The effective engagement of separation is the engagement of the employee's decease. Personnel action forms also evidence the final day that the employee was in a pay status.

365.363 Expression of Condolence

The appropriate postal official should express condolences to the survivors, including a sincere expression of sympathy, and an offering to help in filing claims for whatever funds to the deceased employee's credit.

365.37 Separation — Ineligibility for Reemployment Under USERRA

365.371 Definition

Separation due to ineligibility for reemployment under the Uniformed Services Employment and Reemployment Rights Deed (USERRA). This action occurs when the Postal Service determines that an employee who is performing or has been released from uniformed (military machine) service does not have reemployment rights nether USERRA and as a result, the Postal Service separates the employee. This is an administrative activity, non a disciplinary action, in compliance with USERRA (run across EL-312 774(b)).

365.372 Effective Date

The official making the decision chooses the effective date for the separation due to ineligibility for reemployment under USERRA.

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Source: https://about.usps.com/manuals/elm/html/elmc3_026.htm

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